SouthEastern Arizona Governments Organization

Contract Administration

The community may contract with SEAGO to implement and administer their project(s). Up to 18 percent of the grant may be used to pay for administration, which includes:

• Completion of an Environmental Review Report.
• Procurement of any design professionals, including pre-proposal meeting.
• Procurement of any materials or equipment.
• Participation in all design meetings to ensure design professionals, and community staff are keeping project in line with grant parameters, including ADA.
• Assisting design professional with development of bid documents.
• Preparation of Labor Standards requirements and environmental condition inserts for inclusion into the bid document
• Overseeing the construction bidding process.
• Overseeing the contracting process.
• Conducting the Pre-Construction Conference.
• Completing all Labor Standards requirements.
• Attending construction meetings.
• Ensuring initial funds are spent within the allotted 90 days.
• Meeting other timelines required by your contract with ADOH.
• Maintaining two sets of files.
• Attending monitoring visit(s) by ADOH.
• Responding to any questions or concerns ADOH may have.
• Preparing the Closeout Report.
• Assisting auditors as needed.
• If a public service to a nonprofit, keeping them responsible and timely.