SouthEastern Arizona Governments Organization

Contract Administration

The community may contract with SEAGO to implement and administer their project(s). Up to 18% of the grant may be used to pay for administration, which includes:

• Completion of an Environmental Review Report.
• Procurement of any design professionals, including pre-proposal meeting.
• Procurement of any materials or equipment.
• Participation in all design meetings to ensure design professionals, and community staff are keeping project in line with grant parameters, including ADA.
• Assisting design professional with development of bid documents.
• Preparation of Labor Standards requirements and environmental condition inserts for inclusion into the bid document
• Overseeing the construction bidding process.
• Overseeing the contracting process.
• Conducting the Pre-Construction Conference.
• Completing all Labor Standards requirements.
• Attending construction meetings.
• Ensuring initial funds are spent within the allotted 90 days.
• Meeting other timelines required by your contract with ADOH.
• Maintaining 2 sets of files.
• Attending monitoring visit(s) by ADOH.
• Responding to any questions or concerns ADOH may have.
• Preparing the Closeout Report.
• Assisting auditors as needed.
• If a public service to a nonprofit, keeping them responsible and timely.

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