Each year the Arizona Department of Housing (ADOH) distributes the annual allocation of CDBG funds to the SEAGO region. SEAGO member communities apply for these Regional Account (RA) funds on a regular rotation schedule known as the Method of Distribution (MOD). This allotment of Community Development Block Grant (CDBG) funds is non-competitive.

Application Assistance

SEAGO's responsibility is to assist our communities by providing technical assistance and application preparation for member communities applying for Regional Account funds. This involves:

·  Ensuring that funds requested are consistent with the MOD.

·  Assisting with the public participation process, preparing ads and conducting hearings.

·  Responding to questions from community stakeholders.

·  Ensuring each potential project is eligible, fundable and meets a National Objective.

·  Researching Census or other Low to Moderate Income (LM) data.

·  Planning and determining scope of work, project phasing, and budget.

·  Determining beneficiaries and other demographic information.

·  Completing and collecting application forms, maps, resolutions, etc.

·  Reviewing and revising all completed applications before recommending to SEAGO’s Executive Board for funding and before submitting them to ADOH.

The community may also contract with SEAGO to implement and administer their Regional Account grants once funded. Up to 18 percent of the grant may be used to pay for project administration, which includes:

·  Completion of an Environmental Review Report.

·  Procurement of design professionals.

·  Procurement of materials or equipment.

·  Participation in all design meetings to ensure design professionals and community staff are keeping the project in line with grant parameters and timelines.

·  Assisting design professionals with development of bid documents.

·  Preparation of Labor Standards requirements and Environmental Condition inserts for inclusion into the bid documents.

·  Overseeing the construction bidding and contracting processes.

·  Completing all Labor Standards requirements.

·  Attending construction meetings.

·  Ensuring grant funds are drawn and tracked according to ADOH rules and timelines.

·  Meeting all other requirements per the contract with ADOH.

·  Maintaining files for the community.

·  Attending monitoring visit(s) by ADOH.

·  Responding to any questions or concerns ADOH may have.

·  Preparing the Closeout Report.

·  Assisting auditors as needed.